Why the Mail Store together with Microsoft 365 provide a solution

For businesses using Microsoft 365, a email archiving solution in the long run it can be a key factor in protecting and preserving important business emails. Deciding which solution best suits a company's needs is often not an easy task. There are already many archiving options available in Microsoft 365, including:

• Exchange Online Archiving (EOA)
• In-Place Archiving
• AutoArchive (also known as “archive to .PST”), and
• the “Archive” button in Microsoft Outlook

However, there are several downsides to the aforementioned archiving options as opposed to integrating a third-party archiving tool:

1. Responsibility for your Data: The responsibility for data protection and retention rests with the customer and not with Microsoft (“shared responsibility model”).
2. Risk of Data Loss: Even though Microsoft 365 is fundamentally capable of restoring accidentally deleted data, situations may arise that prevent or even jeopardize serious day-to-day business activities.
3. Self-service for end users: Without a third-party email archiving solution, end users cannot quickly and efficiently search for their own data and restore emails, putting pressure on IT staff.
4. Independence from Microsoft: Without a third-party email archiving solution, users cannot access their emails if the Microsoft 365 service experiences a problem or even if they stop using it.

Why the Mail Store together with Microsoft 365 provide a solution

The Mail Store is a software solution that can be integrated with Microsoft 365 and can help businesses overcome the above weaknesses while offering many more benefits to the end user as follows:

1. Legal and Financial Benefits:
   • Compliance with an increasing number of compliance requirements and the General Data Protection Regulation (GDPR).
   • Reducing pressure on IT departments and their budgets by reducing overloaded servers, reducing storage costs and complex backup and restore processes.
   • Independence from the email service provider and storing messages locally under company control, ensuring their availability regardless of the provider's operating status.
2. Data Loss Protection:
   • Ensure existing or incoming emails are archived as soon as they are received or sent with one simple setup.
   • Reduce the impact of PST files on storage and backup resources.
   • Prevent malicious or accidental email deletion, even when employees leave a company.
3. Lower Storage Requirements:
   • Keep server workload low by deleting emails once they are successfully and securely archived.
   • Eliminate the need to use mailbox quotas to limit the storage capacity of a mail server.
4. Backups and Restore:
   • One-click email recovery without any time-consuming recovery process.
   • Reduce disruption to daily activities and ensure access to all emails through the email archive, even when the mail server is down.
5. Productivity Benefits:
   • Fast full-text search for email and all attachment types.
   • Handy add-on for Microsoft Outlook.
   • Easily access emails through any web browser (desktop or mobile) or the MailStore Client app.

iBS, offers beyond Mail Store and the various packages Microsoft 365, can help businesses integrate these two products together to achieve seamless productivity in their day-to-day operations and reap the benefits of email archiving.